Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00049310
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
GENERAL DESCRIPTIONDate and Information Services of the Office of the Attorney General (OAG) is seeking an Administrative Assistant to handle mail operations. Work involves processing incoming and outgoing U.S. Postal, inter-departmental and inter-agency mail. The OAG Mail Center performs a variety of functions that support the agency mission and activities by accurately processing 5 million incoming and outgoing items annually. OAG employees enjoy excellent benefits along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the States law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits (https://ers.texas.gov/Benefits-at-a-Glance) along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONS
Collects and delivers agency United States Postal Service incoming mail, inter-departmental and inter-agency mail from and to mail code stop locations, meeting scheduled time lines; separates outgoing mail into mail trays and tubs according to the processing method requested by the agency divisions
Processes and delivers incoming certified and overnight mail to the correct mail code stop locations obtaining a legible recipient signatureSorts incoming mail by names and division codes for delivery; processes outgoing agency postage mail using automated digital mailing accounting system
Operates digital mailing equipment including digital postage meters, automated accounting computer systems, and a computerized parcel shipping system
The position requires a moderate level of physical activity. Tubs and trays of mail must be lifted and moved several times throughout each day. Mail hampers, both full and empty, must be rolled to different locations daily.
Performs related work as assigned
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications: MINIMUM QUALIFICATIONS
Education: Graduation from high school or equivalent
Experience: One year full-time experience working in the following (or closely related) fields: administrative support, customer service, general office, or clerical experience in a professional office or mail center environment; may substitute thirty credit hours from an accredited college or university for the required experience
Knowledge of mail operation processes
Knowledge of city streets and ability to navigate prescribed locations in a timely manner
Knowledge of traffic regulations
Skill in handling multiple tasks, prioritizing, and meeting deadlines
Skill in effective oral and written communication
Skill in exercising sound judgment and effective decision making
Ability to receive and respond positively to constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to provide excellent customer service
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 50 lbs.
Ability to travel (including overnight travel) up to 5%
Must possess a valid Texas drivers license and good driving record
PREFERRED QUALIFICATIONS
Experience working in the Office of the Attorney General or other governmental agency
Knowledge of Microsoft Excel, Word, Internet Explorer, and Outlook
One year full-time State of Texas mail operations, office, courier, or customer service experience
TO APPLYTo apply for a job with the OAG, electronic applications can be submitted through CAPPS Recruit. A State of Texas application must be completed to be considered, and paper applications are not accepted. Your application for this position may subject you to a criminal background check pursuant to the Texas Government Code. Military Crosswalk information can be accessed at
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdfTHE OAG IS AN EQUAL OPPORTUNITY EMPLOYER
